BBA-Convention about Duty of Safety Precaution – GEWOBA Potsdam Presented Mobile Solution

As property owners companies are under numerous obligations concerning safety precautions. Practically, a complex system of various requirements, policies and jurisdictions faces them with organisational and technical challenges. To cope those challenges successfully with a professional management the BBA hosted a convention where the GEWOBA from Potsdam presented their legally safe documentation with the easysquare solution.

On 6th of August 2015 the Berliner Akademie der Immobilienwirtschaft e.V. (short BBA) invited to the convention under the title “Duty of Safety Precaution: Current Challenges, Efficient Organisation and Safe Documentation”. In a diverse program participants were able to get a compact overview of current developments in jurisdictions, documentation possibilities as well as various mobile IT-solutions. Special highlights were innovative practical examples from the housing industry like the presentation of the GEWOBA from Potsdam.

The GEWOBA Wohnungsverwaltungsgesellschaft Potsdam mbH has taken over the management of housing stocks of ProPotsdam GmbH, which belongs to the biggest real estate providers of the city with a stock of about 17,000 apartments. As a property owner it’s the company’s duty to secure its buildings, properties as well as every linked infrastructure in an appropriate way, to prevent damages for third parties. Exemplarily, services like maintenance, tree audits, property inspections, janitor and craftsman services as well as external audits have to be taken care of. Robert Bolduan, divisional director for the technical facility management of the GEWOBA, presented the solution for safety precaution, which was implemented together with PROMOS.

The solution depicts working processes between property owners and external service providers, which take over single or multiple audit services for the landlords as operators efficiently. Technically, the solution is based on the SAP® ERP system of the property owner, which provides the basic data and configurations. Also, it rests on the easysquare web portal, which gives operators the opportunity to control and monitor the audit obligations given by the property owner. During the performances of audit services on site iPads with the easysquare mobile app are used.

The presentations’ attention was directed to the legally safe documentation to minimize liability risks. This also includes aspects like coded delivery of documents, electronic signatures as well as the deposition of digital recording sheets with help of audit reports.

At the 18th SAP-Forum for the real estate industry another presentation about the easysquare solution on safety precautions is held by the parent company ProPotsdam GmbH in Dorint Hotel Potsdam on 24th of September 2015 :

Managing the Duty of Safety Precautions Simple, Mobile and Integrated

  • Milestones of project implementation
  • Web portal, SAP® system and mobile app – the keystones of the easysquare solution on safety precaution
  • From the duty of safety precaution and the mobile implementation on site to safe archiving

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