PROMOS utilities reporting
Reliable, error-free data with PROMOS utilities reporting
The utility statement is due once a year. This is a mandatory task for the landlord and has to be managed with great care. At the same time, the utility statement process involves a significant amount of time and effort on the part of the housing company. To help you reliably check and, if necessary, quickly correct your data, PROMOS has developed a package with various plausibility checks and reports.
PROMOS provides various plausibility checks for evaluating your utility cost master data that are not available as standard in SAP®. These include checking cost collectors or analysing cost object settlement units without an allocation to a higher level settlement unit, as well as reports for preparing the data medium exchange with meter reading companies. In addition, the package includes a report for evaluating the cost development compared with the previous years.
The package provides a cost comparison report, among other things, for checking the posted costs in relation to the utility statement over a period of several years. A settlement period of a maximum of three comparison periods can be considered in this report. The data basis for settlement periods that have not yet been settled is usually the costs posted to the settlement unit (including directly allocated costs). For settlement periods that have already been settled, the settlement data can be used as an alternative.
Plausibility checks for utility costs
The package also contains various plausibility checks for the utility cost master data. These checks provide support when setting up the master data for external settlement, for example the check for duplicate or missing consumer numbers as well as the check that the land use numbers in DME correspond to the property numbers of the allocated rental objects. Furthermore, the cost object settlement units without an allocation to a higher level settlement unit can be determined, and the plausibility checks help determine whether all cost collectors for a settlement period have been generated or settled (including consideration of settlement units with a deletion flag).
Increased quality: Fast and reliable checks and corrections of the utility cost master data significantly improves the quality of the master data.
Time savings: Errors that would otherwise lead to the utility cost
statement being terminated can be corrected at an early stage. As a result, the
utility cost plausibility checks support seamless settlement and increase the
- Real estate managers
- Customer advisors (utility cost accounting)
- SAP® RE-FX