Portfolio No.: 8203-02
Subject: Contract Management

easysquare potential tenant app

No mountains of paper in the service centre, no sensitive data in e-mails – property search made easy with an app

Property search at your fingertips – instead of using the phone, e-mail or paper, you can manage communication with your potential tenants completely digitally. With the easysquare potential tenant app, your potential tenants and applicants receive a separate application tailored to their needs, which they can use to search within your company’s vacant properties and send enquiries about the real estate. Your applicants leave their data once for this purpose and can reuse it for further applications if they wish.

With the app, you offer your potential tenants continuous accessibility and transfer self-service tasks, such as appointment booking or digital self-disclosure, directly to them. By actively involving your potential tenants in the letting process, you not only improve customer service, but also reduce unnecessary queries. By networking landlords and potential tenants on the easysquare platform, communication can take place seamlessly in a centralised solution. Appointments and correspondence are bundled in one place, making both planning and teamwork easier.

The app allows your potential tenants to search for appropriate rental objects, save customised search criteria, and receive notifications when new listings for corresponding rental objects go online.

Property search: The “Property search” service offers a simple and convenient way to search for rental objects, houses or flats according to your own search criteria. The user receives the search results as a list. The location of the properties can also be viewed on a map.

Search queries: Search queries can be saved and are then available in the “Saved searches” service. To provide a better overview, the search queries are automatically labelled with the most important search criteria. When new results appear for a saved search, potential tenants receive notifications via e-mail and in the app. In addition, potential tenants can enquire about available rental properties and housing companies are always kept up to date thanks to the automated customer communication of the easysquare rental solution.

Seamless process integration: All enquiries can be processed in the easysquare rental solution in a structured manner as “online enquiries”. Only when there is concrete interest are the details of the potential tenant and the request, as well as any attached documents, automatically transferred to the rental solution while ensuring compliance with the GDPR. The online enquiry is then saved as a request for the potential tenant. In addition, an extended request can be automatically created and saved. This means that potential tenants can then be offered vacant rental objects that roughly correspond to the criteria of the requested property. The logic for creating the request can be tailored to each individual potential tenant.

GDPR-compliant data storage: Potential tenants can find all contract-relevant data in the “My data” service, where they can easily enter, edit and manage data themselves. This gives them full control over their data at all times.

Einfache Immobiliensuche in der easysquare Interessenten-App

Property search made easy: With the easysquare potential tenant app, potential tenants have their own application to search the available properties of a housing company.

Digitale Selbstauskunft in der easysquare Interessenten-App

Housing companies can define for themselves what information potential tenants and applicants must provide when making their first enquiry. This creates an ideal starting point for prescreening data and identifying potential tenants.

Komfortable Terminbuchung zur Wohnungsbesichtigung in der easysquare Interessenten-App

Property viewings made easy: Potential tenants can book viewing appointments themselves in the app. This significantly reduces the time-consuming coordination of appointments, leaving you time for other tasks.

Further information

  • Everything in one place: In addition to real estate offers in the potential tenant app, the easysquare rental solution also supports digital marketing on external portals such as Immobilienscout24, etc. Advertisements can be released for publication at the touch of a button. In this case, the external enquiries automatically receive a request to register in the potential tenant app. In this way, all enquiries are channelled to enable structured processing of potential tenant data and smooth appointment scheduling within a central application. This saves time and reduces media discontinuities.
  • Apps from a single source: If potential tenants become new tenants, services for viewing contracts and submitting damage and service reports can be automatically activated when the rental agreement is concluded. There is no need to switch to a new app – thanks to the intelligent networking of all players on one platform.
  • Co-branding: The easysquare tenant and potential tenant app can be provided as a co-branded app that conforms to your corporate identity.

Your benefit

Time and cost savings: Transferring self-service tasks to potential tenants saves valuable resources and leads to quantifiable process improvements.

Intelligent networking: Easysquare networks all players and can be seamlessly linked to other services.

Transparent processes: Traceable process sequences generate trust with potential tenants. There is no longer a need for repeated enquiries.

Reduction in media discontinuity: Media discontinuities due to communication via various media, such as phone, e-mail or letter, now become a thing of the past. This saves valuable time.

Ready-to-use SAP® integration: To ensure optimal connection of the potential tenant app on the easysquare platform with your SAP® system, PROMOS provides you with the ready-to-use plug-in solution easysquare workflow.

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End user

  • Potential tenants
  • Rentals department

Technical requirements

  • easysquare App for tenants and potential tenants
  • with SAP® integration: linkage between SAP® systems and the easysquare platform (SAP NetWeaver®) with https and data transfer via OpenPromos® Supply Link
  • with Non-SAP® integration: linkage between Non-SAP® systems and the easysquare platform (SAP NetWeaver®) with https and via the easysquare REST API

Please contact us:

PROMOS consult Projektmanagement,
Organisation und Service GmbH
Rungestraße 19
10179 Berlin-Mitte

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