Seamlessly mapped – rent deferral, payment in instalments and new notice periods in SAP® and the easysquare tenant app
What exactly does the new law include?
The “Act to Mitigate the Consequences of the COVID-19 Pandemic under Civil, Insolvency and Criminal Procedure Law” published at the end of March 2020, specifies that tenants who default on their payments in the period from 1 April to 30 June 2020 cannot be evicted for this reason. This is on the condition that the inability to pay is caused by the COVID-19 pandemic. The outstanding amount can be repaid in instalments over the course of two years until 30 June 2022. Technical mapping of the legal specifications in SAP® can be done in various ways depending on the company and is based on the requirements of the housing or real-estate company in question.
Which adjustments can be made in SAP® to map the new law?
There are various tuning mechanisms in SAP® that can be used to reduce manual effort for implementing the COVID-19 Act and avoid mistakes in the rental termination and dunning procedure.
First, a dunning lock can be set up so that the affected items are excluded from the dunning run during the period from April to June 2020 and, as a result, do not receive a dunning notice. The dunning letter should also be modified. Another thing that is advantageous is to add a dunning lock to the contract, which takes effect as soon as the check has been performed to see whether the non-payment is actually a result of the COVID-19 pandemic.
As any rental arrears that have accrued can be cleared over a period of two years, any claims arising in this connection must be posted separately in the system as instalment payments. Setting up payment and dunning locks makes it easier to evaluate the data and output contracts for which instalment payments are to be agreed.
If the arrears that have arisen are not settled within the time limit until June 2022, the right to evict the tenant will become effective again. This connection should also be mapped in the system to provide support.
How might support in the easysquare tenant app look?
For many tenants and landlords, the easysquare tenant app is vital for contact and communication in the current situation. Landlords can provide their tenants with useful documents, tips and information easily and conveniently. The flexibility and easy adaptability of the easysquare tenant app is particularly useful for this. Applications to pay in instalments, including an upload function for evidence, digital signature and delivery of the agreement – all of this can be processed digitally from end to end based on our all-round approach. A special “Corona tile” can also be integrated into the carousel of the start menu on a customer-specific basis.
- Source: https://www.bmjv.de/SharedDocs/Gesetzgebungsverfahren/DE/FH_AbmilderungFolgenCovid-19.html
The easysquare tenant app at Dawonia contains a special tile that leads to information regarding the coronavirus pandemic.
Current information regarding the coronavirus pandemic can be published on the easysquare tenant app bulletin board at short notice.
What’s the next step?
It is necessary to keep track of the consequences of the new law. For one thing, the legislature has reserved the right to extend the period for which a payment deferral is granted depending on the how the situation develops. For another, the legal change also has accounting effects, meaning this topic will still be relevant for housing companies when it comes to the annual financial statements. PROMOS offers relevant consulting and technical support for this. We are still available to you as a partner for requirements from your company at this time and will be happy to develop ideas to ease and improve the situation for all those involved. Simply contact us with your individual concern. We will find a solution together.
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