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18/01/2023
PROMOS News
Pioneering solution for the real estate industry – the integrated SCHUFA interface for SAP®
These days it’s hard to imagine processing rentals in Germany without the SCHUFA credit score information. After all, it’s the most effective way to quickly check the creditworthiness of both potential tenants and existing tenants. However, manually transferring enquiries from the B2C and B2B area to SCHUFA is a bit tedious. The SCHUFA interface from PROMOS offers the perfect solution for all ERP customers looking to automate this step. Check out the details in our newsletter article.
Credit information at a glance
The SCHUFA interface for SAP® enables real estate companies to request information directly from SCHUFA from within their SAP® system, thus integrating professional decision management into their business processes in a quick and cost-effective manner. In addition, all relevant information about the rental is displayed in one place. A bar at the top of the screen organises everything clearly into several tabs, making it possible to quickly retrieve important data such as address, address overviews, identification data and much more. All detailed information is listed in the lower part of the screen. Symbols clearly indicate the current status of the SCHUFA credit score information as well as whether a read authorisation or write authorisation is available.
Figure 1: A credit report for SAP® business partners can be obtained either by selecting the corresponding roles via the central business partner (BP) or by jumping out of the transaction in the real estate contract.
Integration is the trump card
If you need to obtain information on creditworthiness, you can simply request it on the “SCHUFA” tab. Here, you can select whether you need information on an existing SAP business partner or on an unknown person. If SCHUFA information on a newly entered business partner is requested, various functions are available for further selection. You can either create a new business partner for the SCHUFA query or assign the business partner to a SCHUFA query. As a third option, the address can be automatically corrected within existing business partner entries. Once you confirm the fee-based credit information request, it is sent directly to SCHUFA. It is then displayed in the overview as a current request. All outstanding SCHUFA requests are available in the evaluation list and can be deleted at any time in accordance with the provisions of the EU GDPR.
Figure 2: Of course credit information requests are processed in accordance with EU GDPR requirements, as information is only provided with a prior declaration of consent. The seamless reintegration of the status eliminates the need to manually send enquiries to SCHUFA.
Extreme versatility
It’s often necessary to submit many additional requests. From credit report requests to correction applications, deletions, debt collection reports and address updates – with the SCHUFA interface, you can handle all these tasks quickly in your SAP® system, bundled in one place. There’s also good news for anyone who would like to obtain SCHUFA information from within the easysquare rental solution. We’ll report here soon on the new possibilities coming your way in the easysquare applications. Be on the lookout for our newsletter!
Technical basis
The PROMOS SCHUFA interface can be operated as an ASP model in the PROMOS in-house data centre. Because use of the SCHUFA service incurs fees for corporate customers, it requires a separate contract with SCHUFA regardless of the technical conditions. PROMOS will be happy to advise you on choosing the appropriate connection method. Get in touch with us!
You can read a reference report on introduction of the SCHUFA interface and other applications at Kommunale Wohnungsgesellschaft mbH Erfurt here:
