Fire protection with easysquare
Are the necessary escape routes available? Has usage of the building changed, meaning structural modifications are now required? Is it necessary to install fire alarm systems? What smoke detectors, fire extinguishers, etc. are your properties equipped with? And what condition are the systems in? Are they in perfect working order or do faults need to be remedied? To be able to answer all these questions, cables need to be checked regularly and your properties inspected. The legal requirements for carefully exercising responsibility for buildings and technical systems have been tightened up significantly over the past few years. However, legislation is not the only reason to perform regular checks. Neglected duties can raise questions of liability and lead to insurance-related disputes. In addition, any claims can result in significant damage to your company’s reputation. This means that tenants’ safety should certainly be the focus of attention.
Decreased workload with digital support
Fire protection is an extensive field in which regulations must be complied with. Cost-effective yet safe solutions must be found without neglecting maintenance. All this demands resources and up-to-date knowledge on the part of housing companies.
To ensure that you work through your inspections in an audit-proof, efficient and structured manner, we recommend using digital solutions. Fire safety inspections based on the easysquare public safety and quality assessment solution provide you with an end-to-end approach for on-site inspection of properties and data recording as well as further processing in SAP®.
With the aid of the easysquare mobile app, field staff can check the technical systems on site and record their condition on the inspection form digitally using a mobile device. The core element of easysquare is electronic forms that already contain all the key master data for your properties. Employees simply need to complete these pre-filled forms while out in the field. Check lists, pre-defined catalogues for multiple selection, and the option to integrate photos into the form make handling and recording the inspection results much easier.
Mobile recording of the result of a fire safety inspection in the easysquare app
If faults need to be repaired or other action taken, your employees can create a notification to your company while still on site. When they have finished their entries, the form is returned to the SAP® system. Subsequent manual recording of the inspection results is not required, saving you valuable time and costs. A particular advantage of the easysquare mobile app is that it works offline, and thus even in the remotest corners of your properties, such as the cellar, the underground parking garage or the lift. The data is saved and, as soon as an Internet connection can be established again, transferred and synchronised with SAP®. Audit-proof documentation is ensured in the form of PDFs.
Depending on the result of the inspection, processing is continued using easysquare workflow in SAP® by triggering a relevant process, such as the fault notification process. The task is automatically assigned to the responsible administrator, who can then work through the process in a pre-defined order. Possible follow-up activities in the areas of construction, maintenance or inventory management are thus mapped directly in SAP® and unnecessary media discontinuities are avoided.
Fault notification process in easysquare workflow for further processing of the faults reported via mobile device
Action planning, appointment management in accordance with your inspection intervals, management of responsibilities, and analysis using a target/actual comparison can also be completed easily with this solution. If you have any questions on this, feel free to contact us. Our experts will be happy to advise you.
You may also be interested in: