No more difficult manual work – PROMOS digitalises steps for CO2 emission cost allocation

With the CO2 Cost Allocation Act (CO2KostAufG), landlords will be faced with new tasks when it comes to utility statements for 2023. In accordance with the new law, the CO2 emission costs shown in suppliers’ consumption calculations must be shown and allocated in the utility statement. Are you already seeing your employees manually submitting the values to your billing service provider? It doesn’t have to be that way. Find out about your options and take the opportunity to position yourself digitally for the future!

Growing demands & increasing workload – here’s what needs to be done now!

The purpose of the CO2 Cost Allocation Act is for CO2 emission costs incurred in connection with the supply of district heating, oil, natural gas and other fuels to rental properties to be allocated according to the polluter-pays principle. The more climate-friendly the house is built, the greater the share to be borne by the tenant. The aim of the legislator is to promote the climate neutrality of buildings.

Over the past two years, the demands on landlords in the area of utility cost management have increased exponentially. From the remote reading of meters to the provision of consumption data to tenants throughout the year, property managers are gradually being faced with more and more tasks. Improvisation is taking place in many areas and manual interfaces are constantly increasing. Is it time to strategically position yourself for the future? As an IT system company, our task is to support you in both minor and major issues depending on your processes. We would therefore like to give you the opportunity to work with us to sketch the outlines of a global picture of your utility cost management. At the same time, we will provide you with specific assistance to smoothly transfer the CO2 costs to your billing service provider or to your billing software (e.g. from PROMOS).

A solution for process optimisers and climate enthusiasts

Many landlords are still struggling with manual processes in utility cost management. When the invoices from energy suppliers arrive, some companies are forced to transfer the data on the reported CO2 costs to the billing service provider manually, using an Excel spreadsheet or entering it into an online portal, due to the lack of digital infrastructure. To prevent this, the first step is to create the option of storing the relevant data in your SAP® system. Once set up, users of the PROMOS Utilities Cockpit (NKPU) have corresponding fields for recording the CO2 emission costs broken down by fuel type. Transmission to the billing service provider can take place seamlessly and digitally via the newly created data record formats as part of the transmission of all other consumption data. Your employees are thus spared an important manual step in the billing process. But what are the other advantages of including CO2 data in your SAP® system? Our aim is to provide a comprehensive carbon footprint for your housing company that forms a sound basis for investment decisions regarding your buildings. The resulting refurbishments have a direct influence on the amount and the extent of distribution of CO2 costs. In view of the prospective increase in CO2 emission costs, you achieve several goals at once; you reduce your carbon footprint, get closer to the goal of climate neutrality for your buildings and reduce your costs at the same time.

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